A Residence Record “Juminhyo” for Foreign Residents and Notification Procedures for a Change of Address

2018年10月10日

In accordance with the partial amendment of the Basic Resident Registration Act on July 9th 2012, Residence records, or “Juminhyo” are made for eligible foreign residents, such as those entitled to a residence card and special permanent residents.

Who is Eligible for a Resident Record?

  • Medium to Long term foreign residents
  • Who can stay in Japan legally for more than 3 months. (Temporary visitors and those who have diplomatic or official visas are not eligible.)
  • Special Permanent Residents
  • Persons recognized as Special Permanent Residents under the Special Act on Immigration Control.
  • Anyone with landing permission for temporary refuge or permission for a provisional stay in Japan
  • Anyone in Japan through circumstances of birth, or who has renounced Japanese nationality and is in a transitional period of 60 days without any status of residence

 

Issuing a copy of Resident Record

 A resident record indicates your full name, sex, date of birth, address, etc.
When you fill out the request form, please choose whether you would like the following information printed on your Resident record; head of household/relationship to head of household, nationality/region, legal provision, period of stay/resident status/expiration date of the stay, and your “My Number” ID number.
 In general, your resident record code or“My Number” ID number will not appear on your resident record unless you otherwise make a request for it. In the case that you submit the form through someone acting on your behalf with a proxy letter, the resident record will not be issued on the same day. Instead, the resident record will be mailed to your current address.

Issuable Resident Records

  • A Copy of all family members’ resident records (“Juminhyo Tohon”)
  • A Copy of some family members’ resident records (Extracted record or “Juminhyo Shohon”)
  • A copy of a deleted residence record (cannot be issued more than 5 years after the record was deleted)
  • A certification of residence record information (if you have a different format, please bring it with you after you fill in the necessary information.)

 

Who can request the copy?

  • (1)Yourself
  • (2)A member of the same household

 Someone who is not a member of the household must bring a proxy letter even if he/she lives at the same address. The letter needs to be sealed and signed by either party (1) or (2) above.

 

What do you need to bring for the copy?

  • The request form for resident records (You can find the form at the window at the citizen’s section (“Shimin-ka”) at City Hall.)
  • Identification documents such as a Driver’s License, Passport, Foreign Residence Card, Special Permanent Resident Certificate, or ID number card with your picture.

*If you do not have any of the documents above, please inquire at the citizen’s section (Shimin-ka).

 

Fee

  • 200 yen/copy

 

 

Notification Procedures for a Change of Address

 Only the citizen’s section (“Shimin-ka”) of Aizuwakamatsu City Hall can accept notifications of your change in address.

The office hours are 8:30~ 17:00, Mondays ~ Fridays except holidays.

 

Moving to Aizuwakamatsu City from overseas

  • Notification period
  •  You need to notify the city within 14 days of your moving day.
  • What to bring
  •  Residence Card or Special Permanent Residence Certificate
  •  Passport
  •  If you are moving with family members, public documents detailing the family members’ relation to you (original copies of marriage certificate, birth certificates, family register certificate, etc. with their Japanese translation)
  •  My Number Card or its notification card (only if you have previously lived in Japan and obtained the My Number Card)

         *If it is your first time living in Japan, your My Number notification card* will be sent to your address once resident registration is completed. Please keep it in a safe spot.

         *“My Number” is a 12-digit Individual Number given to everyone registered as a resident in Japan. You keep your number for the rest of your life. “My Number” is used in various administrative services.

 

Moving to Aizuwakamatsu City from another municipality in Japan

  • Notification period
  • You need to notify the city within 14 days of your moving day.
  • What to bring
  • Moving certificate
  • Residence card or Special Permanent Residence certificate (including those of all family members moving with you)
  • My Number Card or its notification card (including those of all family members moving with you)
  • Basic Resident Register Card or “Jumin Kihon Daicho” Card (if you have one)

 

 

Moving within Aizuwakamatsu City

  • Notification period
  • You need to notify the city within 14 days of your moving day.
  • What to bring
  • Residence Card or Special Permanent Residence Certificate (including those of all family members moving with you)
  • My Number Card or its notification card (including those of all family members moving with you)
  • Basic Resident Register Card or “Jumin Kihon Daicho” Card (if you have one)
  • National Health Insurance card (if you have one)

 

Moving to another city in Japan from Aizuwakamatsu

  • Notification period
  • Please submit a notification of moving to the citizen’s section (“Shimin-ka”) at City Hall beforehand. If you already moved to another city, notify us within 14 days of moving day. 
  • What to bring
  • Any documents to identify you such as your Driver’s License, Residence Card, Passport, or Special Permanent Residence Certificate.
  • National Health Insurance card (if you have one)

*You will receive a change of address certificate which you should submit to the municipal office of your new residence.

 

Moving overseas from Aizuwakamatsu

  • Notification period
  • Please submit a notification of moving to the citizen’s section (“Shimin-ka”) at the City Hall as soon as you know your date of departure.
  • What to bring
  • Any documents to identify you such as your Driver’s License, Residence Card, Passport, or Special Permanent Residence Certificate.
  • My Number Card or My Number notification card (including those of all family members moving with you)
  • Basic Resident Register Card or “Jumin Kihon Daicho” Card (if you have one)
  • National Health Insurance card (if you have one)

 

Related links

 “Somu-sho” (Ministry of Internal Affairs and Communications): Basic Resident Register System for Foreign Residents

 

 

Contact Information

 

  • Registration and Vital Statistics Division (Shimin-ka) at Aizu-Wakamatsu City Hall
  • TEL:[ 0242-39-1229 ]
  • FAX:[ 0242-28-4579 ]
  • メール送信フォームへのリンクEmail: Shimin-ka